Undertake evaluation and periodic review (audit)

Scope

The Owner shall create detailed reports that reflect the project's social performance and undergo an internal review/audit. The objective is to validate the project's adherence to the SIMP, derive insights from the data, and pinpoint improvement areas. Activities that bypass the monitoring phase's findings or do not follow established audit and review procedures are not encompassed within this scope.

Requirements

01.

Data collected against the benchmarks and goals set out in the SIMP, synthesizing findings into actionable insights.
02.

Comprehensive and transparent reports detailing the project's social performance, areas of improvement, and are published in a transparent manner.
03.

A schedule for periodic internal reviews and external audits to assess the project's adherence to the SIMP and its overall social impact, that shall not exceed one year.
04.

A process for identifying and implementing necessary adjustments to enhance the project's social performance based on the evaluation and review findings, with mechanisms for measuring the effectiveness of these adjustments.
05.

A defined system for impacted parties to provide input on the evaluation process, along with a process for reviewing and integrating their feedback into subsequent project phases.
06.

Documentation management policy specifying the format, responsible personnel, and document accessibility for potential SEAM recertification processes, aligning with the SEAM Standard's recertification requirements.

Indicators

The performance indicator is the percentage of resolved non-compliances, which tracks the non-compliances identified during evaluations and the subsequent corrective actions taken. The context indicator is the total number of corrective actions taken.

To calculate the performance indicator:

Identify the total number non-compliances from the evaluation and review process in Activity IAa3.1.
Determine the number of non-compliances that been resolved.
Calculate the percentage of resolved non-compliances.

P = (RN / N) × 100

P =: percentage of SIMP non-compliances resolved
RN =: total number of non-compliances resolved
N =: total number of non-compliances

Scoring

Points assignment

Points	Percentage of Resolved Non-Compliances
1 point	50 - 69% of resolved non-compliances
2 points	70 - 84% of resolved non-compliances
3 points	85 - 94% of resolved non-compliances
4 points	95+% of resolved non-compliances

Note: This rubric emphasizes the importance of resolving identified non-compliances. Projects that resolve nearly all or all non-compliances receive full points.

Documentation

01.

List of financial, human, and material resources utilized for this activity.
02.

Comprehensive evaluation reports synthesizing the monitoring data, highlighting key findings, areas of improvement, and recommendations.
03.

Reports from both internal reviews and external audits (if applicable), detailing the project's adherence to the SIMP and its overall social impact.
04.

Documentation detailing the actions taken to address identified non-compliances, including a specified format, timelines, responsible parties, and outcomes.
05.

Records of impacted party input on the evaluation process, including feedback sessions, surveys, or other engagement mechanisms.
06.

Detailed guidelines regarding the recertification process (if applicable), including application forms, previous certification records, and any correspondence with the certifying body.

Guidance

Additional Resources

ISO 19011
Provides guidelines for auditing management systems. It can serve as a foundational reference for the evaluation and review process.
AccountAbility's AA1000 Series
Standards designed for accountability, responsibility, and sustainability, which can guide the evaluation process.
Principles for Responsible Investment (PRI)
While primarily focused on investment, PRI's principles can provide context for evaluating the social impact of projects in terms of broader societal benefits.
Transparentem.org
A nonprofit organization that advances the well-being of workers and communities by exposing hard truths to those with the power to transform industries.
ISAE3000
Provides requirements and guidance on assurance engagements, other than audit or reviews of historical financial information.

Referenced Source

Social Impact Assessment: Guidance for assessing and managing the social impacts of projects, International Association for Impact Assessment (2015)
Social Accountability International SA8000® International Standard (2014) ^xiv